Benefits

Seamless information capture

Complete employee information intake in minutes with an intuitive form-based digital interface.

Dynamic agreement generation and approval

Generate bespoke letters and agreements that are error-free and compliant every time, making approval easy and minimizing inefficient back-and-forth in the process.

Rapid bulk generation of agreements

Bulk-generate agreements with just a few clicks to empower HR teams to maintain speed and accuracy through busy periods.

Intuitive digital signing

Makes the document-signing process paper-less and painless, with native e-signature tools and in-built reminders allowing for quick and easy signing by all parties.

Comprehensive audit trails and process management tools

Monitor and manage all letters and agreements at-a-glance through MLS dashboards and audit trails. Gain valuable process insight through assessment time-tracking and response analytics to support organizational efficiency at scale.

Improve maintainability

Through no-code, the solution can be easily and independently modified for any contract content, logic or format changes.

challenges

HOW DOES MLS ADDRESS IT?

Manual Information Capture Process 
Employees face a tedious and lengthy process of needing to manually download, print, review, sign, scan, re-upload, and email employment documents when they join an organisation, or when an employment change occurs. 

This often leads to errors (e.g., missing information or signatures), resulting in several back-and-forth emails, multiple versions of agreements and significant time wasted on manual paperwork.

Manual document creation can result in non-standard agreements
HR professionals must manually edit word templates for each new contract or use mail-merge, increasing the risk of human error/non-compliant agreements being created and sent, particularly during busy periods where multiple documents are being generated and managed simultaneously.

Template Version Control
Adjustments to the agreement templates are difficult to make, resulting in multiple non-standard versions of employment document templates being used throughout the organization.

Lack of centralized management and visibility
With busy HR professionals dealing with employees on an individual basis, employment documents and communications can end up de-centralised over email, local drives, and folders. This reduces visibility of which employees have signed and returned their employment documents, and which version of a document is the correct one.

MLS’s form-based user interface is seamless and easy-to-use, allowing for digital employee information capture. Custom form validation and integrations with existing employee systems of record ensures that the correct and complete information is captured the first-time round. This significantly expedites the process while improving the employee experience.

MLS eliminates the need for manual document creation by populating employee data into HR documents.  

These documents are automatically customised and can feature conditional clauses – only the relevant clauses are dynamically inserted into the document and automatically numbered. 

Bespoke agreements can also be generated and sent out using MLS’s bulk generation functionality, empowering HR teams to maintain high accuracy and low turnaround times even during busy periods. Learn more about Bulk Employment Letter Generation.

Once a document is generated, MLS can also facilitate e-signature workflows and automatic reminders. 

MLS’s no-code drag and drop studio empowers anyone to quickly build and deploy their solution in a matter of days, and make updates as required without needing IT.   

These changes may include adding new remuneration policies, introducing approval checkpoints, and changing business logic. 

MLS’s customizable dashboard enables admins to seamlessly monitor and manage the status of all agreements, including signature status and a full audit trail of responses, and functions as a repository for all signed and finalized documents.

Dashboard Analytics further allows HR teams to derive key business insights, such as time taken to create and complete employee onboarding, fuelling process improvement and organizational efficiency gains.