People & HR Use Cases
bulk employment letter generator
Generate and deliver hundreds of bespoke employment letters in minutes.
The Challenges
Usually when organizations grow, and are restructured, the HR team receives little notice before they are expected to send out hundreds of personalized letters to employees. These business-critical documents are often manually administered through spreadsheets and mail-merges, requiring significant manual data entry. Given the tight deadlines, this leaves enormous room for human error, increasing the chances of incorrect or non-compliant letters. Most of the time, these manual processes cannot handle complex cases with conditional clauses and approval collection, requiring employees to manually engage with HR through ad-hoc emails.
Benefits
Rapid bulk generation of letters and agreements
Bulk-generate letters with just a few clicks to empower HR teams to maintain speed and accuracy through busy periods.
Dynamic letter and agreement generation and approval
Generate bespoke letters and agreements that are error-free and compliant every time, making approval easy and minimizing inefficient back-and-forth in the process.
Intuitive digital signing
Makes the document-signing process paper-less and painless, with native e-signature tools and in-built reminders allowing for quick and easy signing by all parties.
Comprehensive audit trails and process management tools
Monitor and manage all letters and agreements at-a-glance through MLS dashboards and audit trails. Gain valuable process insight through assessment time-tracking and response analytics to support organizational efficiency at scale.
Improve maintainability
Through no-code, the solution can be easily and independently modified for any contract content, logic or format changes.
challenges
HOW DOES MLS ADDRESS IT?
High turn-around time for letters which negatively impacts the experience of employees.
High risk of human error from manually creating letters, and non-compliance if the incorrect letter is sent.
Manual look up and rekeying of data from multiple sources, such as CRM systems.
Requesting for approval, and following-up with employees is time-consuming and low-value.
Horizontal view of the approval and contract status is lost through back-and-forth emails.
Minimal visibility on the finalized document post-signature.
Bulk-generate hundreds of bespoke letters in minutes by uploading a single CSV. The generated bespoke documents can feature:
1. Conditional clauses – only the relevant clauses are inserted into the document and numbered automatically.
2. Dynamic tables to structure information in rows and columns that are adjusted automatically to the content.
The generation of documents is automated by populating an underlying master template which is compliant by design.
Data required for the documents is automatically retrieved from various systems including Hubspot, Salesforce, and SharePoint through REST API.
Automatically escalate relevant cases and streamline the approval process with automated workflow.
Track the real-time status with MLS dashboards where information such as letter status, e-signature status, and approval timestamps can be displayed.
Generated and signed documents are all stored in MLS and can be sent to store in other document repository systems such as Google Drive, SharePoint, iManage, or NetDocuments.
Dashboard Analytics further allows HR teams to derive key business insights, fuelling process improvement and organisational efficiency gains.